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Management & Office Assistant (m/f)

ICE Services

Berlin

Operations Management Sonstige

Beginn: März 2015

Anstellungsverhältnis: Vollzeit

Berufserfahrung: Mit Berufserfahrung


What is ICE?

ICE is aworld class service center for the global management of rights. We offer the music industry a professional, reliable and efficient service, which enables music societies to manage copyright, and helps organizations, music societies and interested parties adapt to the challenge they face in today's ever changing right management business. We provide browser-driven database administration solutions. These solutions let you track and manage music usage across all media, including emerging market segments such as music downloads and Internet airplay. To expand our team in Berlin, we are now looking for a:

 

Management & Office Assistant (m/f)


Essential Functions of the Job

  • Managing the time schedule for the COO (This incl. booking meetings, conference calls and travel.)
  • Planning and inviting for executive meetings
  • Preparing and setting up agendas
  • Preparing presentations (Power Point)
  • Compiling and distributing monthly COO reports
  • Preparing correspondence and prioritize items that need attention
  • Administration of travel expenses
  • Planning and booking of team meetings
  • Travel bookings and organization for Management team "Operations"
  • Support HR and Accounting
  • Contact with office/service suppliers & ensuring that the suppliers adhere to the contracts
  • Purchasing and orders (office supplies, etc. Finding new suppliers)
  • Keep in contact with the office building staff (security staff, messengers, etc.)
  • Planning and Implamanting office systems, layouts and equipment procurement
  • Setting up office policies, standards and procedures
  • Achieves financial objectives with respect to office matters by preparing an annual budget
  • Welcome visitors and taking care of the telephone
  • Answering and referring inquiries
  • Preparing Meeting rooms
  • Receiving deliveries

 

Requirements

  • Bachelor's Degree ( or equivalent area of study, experience or German Dual profession System)
  • At least 4 years of relevant work experience
  • Proficiency in Outlook, Word, Excel, Access, PowerPoint and Visio
  • Strong verbal and written communication skills
  • Fluent in English and German
  • Ability to prioritize and multi-task as well as problem solving and decision making skills
  • Strong organizational skills

 

If you are service oriented, proactive, open minded, flexible and has the ability to prioritise, send us your application! We will offer you an international team, fair salary level, benefits, BVG ticket, soft drinks and coffee.

 

Questions about the position will be answered by Angeline Volmer (HR Business Partner Germany) phone: +49 (0)30 208986789

 

Please send your application to: angeline.volmer@iceservices.eu

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